European Data Protection Supervisor 25 November 2025, Decision of the European Data Protection Supervisor of 25 November 2025 on records and archives management [2025/2608]

Also known as

European Union · · · 25-11-2025

CHAPTER I. General provisions
Article 1. Subject matter and scope
Article 2. Definitions
CHAPTER II. Records management
Article 3. Creation of records
Article 4. Capturing records
Article 5. Registration of documents
Article 6. Filing plan
Article 7. Electronic systems and processes
Article 8. Validity of documents and procedures
Article 9. Electronic signatures, seals, timestamps
Article 10. Information security and protection
CHAPTER III. Preservation of records and historical archives
Article 11. Retention and storage criteria
Article 12. Digital preservation strategy
Article 13. Appraisal
Article 14. Processing of personal data contained in the EDPS archives
Article 15. Deposit of the EDPS historical archives at the European University Institute (HAEUI)
CHAPTER IV. Governance and Implementation
Article 16. EDPS Internal structures
Article 17. Roles and responsibilities
Article 18. Information, training and support
CHAPTER V. Final provisions
Article 19. Implementing rules
Article 20. Review and update
Article 21. Repeal of prior EDPS policies on records management and archives
Article 22. Entry into force

Official Journal
of the European Union

L series

2025/2608

23.12.2025

DECISION OF THE EUROPEAN DATA PROTECTION SUPERVISOR

of 25 November 2025

on records and archives management [2025/2608]

THE EUROPEAN DATA PROTECTION SUPERVISOR,

Having regard to Council Regulation (EEC, Euratom) No 354/83 of 1 February 1983 concerning the opening to the public of the historical

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